Julie Miller, Genealogy Columnist of the Bloomfield Enterprise wrote “Using Style to Enhance Your Genealogy”, helping to explain a problem I’ve been running across in many genealogy files I’ve downloaded and have been sent.

I recently received a genealogy file with more than 3,500 names. The data in the file was a mess. Names, dates and locations were entered differently from person to person. I found Nov. 29, 1937 was written three ways: 29 Nov 1937, 11-29-37 and 11-29-1937. There was no consistency, which made many entries unclear. I worked hours correcting the data. Used regularly, a simple style sheet could have prevented this problem.

A style sheet defines the details of writing style such as presentation, punctuation, grammar and spelling. Every genealogist needs a style sheet. The style sheet will bring clarity and consistency to your genealogy.

Many items on a style sheet should conform to writing and genealogical standards while others are a matter of preference. In some cases, there are several equally correct options. A style sheet is about making choices and using those choices consistently throughout your work.

Miller continues with step-by-step instructions on how to set up your genealogy file stylesheet to create a consistent and clean presentation. If you share your genealogy files with others, take note of Miller’s advice.